Considering the Guidelines for Teaching and Non-Teaching Activities in Scientific and Higher Education Institutions for the 2020/2021 Academic Year (DGES and DGS, July 2020) and the Recommendation for Scientific and Higher Education Institutions for preparing for the 2020/2021 Academic Year (Gabinete do MCETS, 4 August 2020);
In compliance with the Terms of Reference for the preparation of the 1st semester of the 2020/2021 academic year, approved by the Scientific Council of IE-ULisboa (end of June 2020), and with what is laid down in the Contingency Plan of IE and FP of ULisboa;
The functioning of the first semester of the 2020/2021 academic year in IE-ULisboa will follow the following guidelines.
a. All members attending IE-ULisboa are responsible for their daily self-monitoring of signs and symptoms and should refrain from entering the premises of IE/FP if they present symptoms compatible with COVID-19. In this case, they should stay at home and contact the competent health authorities and follow the directions they are given;
b. Mandatory use of masks to access the premises and hand sanitising with a disinfectant solution at the entrance of the building, services, classrooms and labs and any other common areas;
c. Mandatory use of masks in closed spaces shared by several people;
d. Whenever the weather conditions permit it, keeping windows open, in working areas and public attendance services, to ensure adequate air flow;
e. Compliance with the social distancing rules recommended by the health authorities, namely keeping a minimum physical distance of 1 metre between people, in terms of both circulation and use of spaces;
f. Compliance with the entry, circulation and exit indications established for common areas;
g. It is recommended that students go to IE-ULisboa only on the days they have on-site teaching activities and that contact with administrative services is preferably done at a distance, namely by using the site, the academic portal, and email and telephone contacts;
h. It is recommended that teachers, researchers and scholarship holders occupying offices/working areas E-209, E-210, E-211 and E-215 respect the maximum number of seven users simultaneously.
a. Services with work on site, preferably, according to plans defined for each sector, and safeguarding the health and hygiene conditions of both workers and users;
b. Services will attend the public on site, through email and by telephone;
c. The provision of protection and hygiene equipment for workers carrying out their activities on site will be ensured, namely masks for everyday use, a container with disinfectant solution near the workstations and face shields for on-site attendance activities.
a. The Library and computer/study rooms – except for the space next to the bar/canteen – are open to students, albeit with limitations;
b. Access to the Library will be restrained to a small number of users, depending on the need to apply social distancing rules and the hygiene conditions inside, according to indications given at the reception desk;
c. The number of workstations in the computer/study rooms will be reduced by 50%, in order to safeguard social distancing inside and according to the spaces’ conditions of ventilation social;
d. The bar and the canteen will work every day, in compliance with the measures issued by the relevant authorities for this sector of activity. Their capacity will be cut by around 50%, with specific lanes for entering, circulating and exiting;
e. Given the limited access and use of the bar and canteen, adjacent external spaces will be created, exclusively for the purpose of eating meals, in compliance with the excepted rules of distancing and hygiene.
a. OPERATING REGIMES
All IE-ULisboa programmes are on site, with the exception of the Master Programme in Education, in the specialisation Education and Digital Technologies (which takes place in a distance regime) and the specialisation programme in Technologies and Robotics in Basic Education (which works in a b-learning regime with some on-site activities which take place on Saturdays).
b. FORMS OF PEDAGOGIC ORGANISATION
1) BACHELOR PROGRAMME IN EDUCATION AND TRAINING
1.1. Teaching activities in the Bachelor programme will follow an adapted regime. This way of working is characterised by the practical combination of two conditions: alternating on-site work with students’ autonomous work; and alternating the weekly presence of the students of each class in the institution;
1.2. Implementing this model implies dividing each class in two independent sub-units, each with 50% of the students enrolled in the class, and a work rationale that combines, for each sub-unit, sequences of on-site work and autonomous work, backed up by the adequate distance resources for each curricular unit;
1.3. The academic services are responsible for the composition of the two sub-units of the classes. The sub-units are composed for each programme, according to the students’ enrolment order, and considering the need to form balanced sub-units as regards numbers;
1.4. The composition of each sub-unit will be communicated to students and teachers before the start of the academic year, until the end of 10 September (except for information regarding the 1 year of the Bachelor programme, which will be communicated to students on 6 and 7 October).
1.5. Exceptions to the above-mentioned regime are the following curricular units, which involve teachers associated with risk groups:
– Quantitative Data Analysis (2nd year)
– Written Culture and Education (optional 2nd year)
In these cases, a distance regime will be adopted, particularly by means of synchronous sessions to take place, always, in the officially defined schedules. The teachers in charge of these curricular units will manage the scheduling of the synchronous sessions and their respective communication to the enrolled students.
2) SPECIALISATION AND MASTER PROGRAMMES
2.1. In the specialisation (Pedagogy of Higher Education) and Master programmes (Master Programme in Education, Master Programme in Education and Training, Master Programme in Teaching, Master Programme in the Dissemination of Science), two pedagogic organisation modalities will be followed:
– In curricular units with 15 or less enrolled students, pedagogic work will follow the usual formats in the on-site programmes of IE-ULisboa.
– In curricular units with over 15 enrolled students, teaching activities will follow an adapted regime. This way of working is characterised by the practical combination of two conditions: alternating on-site work with students’ autonomous work; and alternating the weekly presence of the students of each class in the institution. Implementing this model implies dividing each class in two independent sub-units, and a work rationale that combines, for each sub-unit, sequences of on-site work and autonomous work, backed up by the adequate distance resources for each programme and curricular unit.
2.2. The academic services are responsible for the composition of the two sub-units of the classes with over 15 students. The sub-units are composed, for each programme, according to the students’ enrolment order, and considering the need to form balanced sub-units as regards numbers, given the established limit and number of vacancies in each programme.
2.3. The composition of each sub-unit will be communicated to students and teachers before the start of the academic year, until the end of 10 September, for all programmes.
2.4. The exceptions to the defined regimes are the following curricular units – or curricular unit modules -, which involve teachers associated with risk groups:
Master Programme in Education and Training, specialisation in Social and Cultural Development
– Quantitative Methods module of the curricular unit Research and Project Methodology
Master Programme in Education and Training, specialisation in Organisation and Management of Education and Training
– Quantitative Methods module of the curricular unit Research and Project Methodology
Master Programme in Education, specialisation in Innovation in Education
– Innovation and Teachers’ Professional Development (mostly distance learning)
– Quantitative Methods module of the curricular unit Research Methodology I
Master Programme in Teaching
– Curriculum and Evaluation (only the 2 classes taught by Ana Sofia Pinho)
– Plural Didactic Approaches
In these cases, a distance regime will be followed, mainly through synchronous sessions to take place in the officially defined schedules. The teachers in charge of these curricular units will manage the scheduling of the synchronous sessions and their respective communication to the enrolled students.
3) PhD PROGRAMMES
3.1. In the PhD programmes, pedagogic work will follow the usual modalities of IE-ULisboa’s on-site programmes.
3.2. Exceptions to this are
(a) the curricular units Research Seminar I and Transdisciplinary Seminar I, which will take place through a distance regime, in synchronous sessions, in defined schedules, from the beginning of the academic year, and made known in the IE-ULisboa site.
c. ORGANISATION AND LAYOUT OF CLASSROOMS, AUDITORIUMS AND OTHER AREAS FOR ACADEMIC ACTIVITY
1. A physical distance of at least 1 metre between people should be ensured, without compromising the normal functioning of teaching activities.
2. In the classrooms, where possible, the tables should be placed next to walls and windows, according to the physical structure of the rooms.
3. Tables should preferably be laid out with the same orientation. In case another type of organisation is chosen, any layout implying having students face to face at a distance shorter than 2 metres should be avoided.
4. Wherever possible, it is recommended that the first row of tables is not occupied and that the teachers and students are ensured a 2-metre distance.
5. It is recommended that each table/ desk is not occupied by more than one person.
6. In auditoriums, all the rows may be filled up, with unmatched seating and an interval of one place between people.
7. Whenever materials have to be shared, these should be sanitised.
d. ACADEMIC CALENDAR
1. In the post-graduate programmes and in the 2nd and 3rd years of the Bachelor programme, the academic year will begin on 14 September.
2. Due to an alteration of secondary school exam dates, the 1st year activities of the Bachelor programme will only begin on 6 October. The first week of classes will include welcoming activities for the 1st-year students (6 and 7 October).
e. MANAGEMENT PROCEDURES
In the present scenario of high uncertainty, managing IE-ULisboa pedagogic activities depends on the existence of more intensive monitoring and supervision, as well as on the active intervention and proximity on behalf of the programme/specialisation coordinators, with a special attention to the formal and informal feedback conveyed by students and teachers.
a. During the first semester, remote meetings will continue to be held, namely meetings of Master and PhD juries, selection boards in tenders, related to higher education teaching careers and the scientific research career, and public tests.
b. The meetings of governing and managing bodies will take place on site, in a blended manner or remotely, by decision of their respective coordinators, depending on the number of participants and the spaces used, and necessarily safeguarding compliance with the rules laid down by the public authority regarding social distancing and the occupation of public spaces.
a. In case someone presents signs or symptoms of COVID-19, a space has been set up to receive and isolate them – ROOM 16 –, together with the exclusive use of a bathroom nearby, if needed.
b. The team responsible for the implementation of the FP/IE-ULisboa Contingency Plan can be contacted in case of need, in the following order:
– Mr. António Júlio Fornelos (Head of Technical Services / Ext. 13658);
– Mr. João Costa (Coordinator of the Centre of Graduated Studies / Ext. 13792);
– Mrs. Telma Vargas (Coordinator of the Human Resources Management Centre / Ext. 13785).
c. Any member/visitor with COVID-19 symptoms should inform one of the people in charge of the Contingency Plan through the contacts mentioned above and follow the Contingency Plan Flow Chart, shown in the IE-ULisboa site and displayed in several areas of the building.
With a view to contributing to a safer functioning of on-site activities, COVID-19 testing operations will take place on a regular basis, aimed at the ULisboa community, under the coordination of the ULisboa Rectory.
Given the possibility of fewer restrictions on people’s physical mobility and on the use of social and academic spaces becoming effective, IE-ULisboa has defined the terms of reference for the on-campus organization and implementation of its teaching activities for the 2020/2021 school year.
The terms of reference observe three essential goals: ensuring the scientific and pedagogic quality of teaching-learning experiences and the quality of learning; providing students’ return to a full academic life; and ensuring hygiene and safety conditions for the whole IE-ULisboa community.
It is recommended that the terms of reference are read. These establish the return to the on-campus regime during the first semester of next year* and define ways of achieving this, taking into account foreseeable constraints regarding the full use of physical spaces, including classroom capacity and general access to other closed areas of the building.
The adopted solution will allow all students to participate regularly in pedagogic activities held on campus. Depending on the size of the classes (e.g., larger or smaller than 15), attendance will take place weekly or every fortnight. In the fortnightly on-campus regime, CUs will have their programmes adapted, each class will have two independent sub-units and will follow a work rationale that combines sequences of on-campus work and autonomous work for each one.
Besides teaching activities, access to the library, computer rooms, study rooms, the bar and canteen will be guaranteed, complying with the hygiene and social distancing rules defined by the public authorities.
The academic calendar will be duly disclosed. Right now, bachelor classes (2nd and 3rd years) and master classes (specialization, master and PhD programmes) are expected to start in mid-September and 1st-year bachelor classes are expected to start during the second week of October.
As usual, IE-ULisboa will carry out welcoming activities for the new students.
Naturally, IE-ULisboa is following the evolution of the pandemic and the measures adopted by the public authorities extremely closely, as well as the guidelines of MCTES and the ULisboa Rectory, and it is prepared, at any time, to respond rapidly and efficiently to contingencies, whether they provide a full comeback to academic life, as we wish, or they impose further restrictions.
* The return to the on-campus regime will take place in all our programmes, except those that have been working for several years in specific regimes – the specialization in Education and Digital Technologies of the Master’s in Education (distance regime) and the specialization programme in Technologies and Robotics in Basic Education (blended learning).
1The on-campus activities foreseen in the ‘Technologies and Robotics in Basic Education’ programme should take into account these terms of reference inasmuch as they are applicable.
3 This number  may be subject to change due to possible external regulatory interventions, namely on behalf of the Ministry of Science, Technology and Higher Education or the ULisboa Rectory.
(a) ensuring the scientific and pedagogic quality of teaching-learning experiences and the quality of learning, in exceptional circumstances of pedagogic work;
(b) promoting students’ return to a full academic life, which includes, but greatly exceeds, the experience of teaching activities;
(c) ensuring health, hygiene and safety conditions for the whole IE-ULisboa community – its students, teachers/researchers, technical staff and their families.
In curricular units with 15 or more enrolled students
In curricular units with less than 15 enrolled students
Regulations and hosting of students from other countries
Start of the year and duration of the first semester
Conditions for supporting academic work4
Other spaces for supporting academic life5
4 Together with FP.
5 Together with FP.
7 Obviously, the above-mentioned juries and meetings will continue to be planned this way as long as this legislative permission is maintained.
O IE-ULisboa está a preparar o próximo ano letivo de modo a: (a) assegurar a qualidade científica e pedagógica das experiências de ensino-aprendizagem e a qualidade das aprendizagens, em circunstâncias excecionais de trabalho pedagógico; (b) propiciar o regresso dos estudantes à vivência académica, a qual abrange, mas ultrapassa, largamente, a vivência das atividades letivas; (c) garantir condições de saúde, higiene e segurança a toda a comunidade do IE-ULisboa – seus estudantes, professores/investigadores, técnicos e respetivas famílias.
Assim, regressaremos ao regime de trabalho presencial em todos os nossos cursos, excetuando aqueles que, desde há vários anos, vêm funcionando em regimes específicos – a especialidade de Educação e Tecnologias Digitais do Mestrado em Educação (regime a distância) e o curso de especialização em Tecnologias e Robótica no Ensino Básico (blended learning).
A par da atividade letiva serão garantidos acessos à biblioteca, às salas de informática, a salas de estudo, ao bar e cantina, respeitando as regras de higiene e de distanciamento social definidas pelas autoridades públicas.
A organização e o funcionamento do próximo semestre letivo serão necessariamente adaptados aos condicionalismos atualmente previstos, designadamente quanto à aglomeração de grupos de pessoas em espaços fisicamente limitados.
Ademais, o IE-ULisboa está preparado para, em qualquer momento, responder rápida e eficazmente às contingências, sejam as que propiciem um regresso pleno à vida académica, sejam as que imponham maiores restrições.
As aulas dos cursos de licenciatura (2.º e 3.º anos) e de pós-graduação (cursos de especialização, mestrados e doutoramentos) terão início em meados de setembro. As aulas do 1º ano da Licenciatura terão início no início de outubro.
O IE-ULisboa realizará, como habitualmente, atividades de acolhimento aos novos estudantes.
Mais informações podem ser consultadas em FAQs acerca do funcionamento do próximo ano letivo (2020-2021) no IE-ULisboa.